Meeting Space
The Mabel Peters Caruth Center is a private facility, and available to CFT donors, fund holders and grant recipients on a limited basis for hosted meetings and events. The facility is not available to the general public for parties, receptions, and/or religious, political or fundraising events. Please review the attached Policy for Use of Meeting Room(s) for additional information on eligibility and meeting room use.
The Mabel Peters Caruth Center is open Monday through Friday between the hours of 8:00 a.m. and 5:00 p.m. Meeting and event space is available between the hours of 8:00 a.m. and 5:00 p.m. Please allow an additional 30 minutes for set-up and clean-up within the Foundation’s regular hours. The facility is not available at other times including weekends or holidays. Exceptions to this policy, for evening use, are granted on a very limited basis and are subject to an hourly over-time fee.
If your organization is interested in possibly scheduling an event at the Mabel Peters Caruth Center, please download and complete the Meeting Request Form, and return by email to Lisa Stabler, Meeting & Special Events Coordinator at lstabler@cftexas.org.
Frequently Asked Questions
What size groups can be accommodated at the Mabel Peters Caruth Center?
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Small groups in individual meeting and conference rooms, as well as large groups (200+) can be accommodated at the Mabel Peters Caruth Center. The Policy for Use of Meeting Room(s) lists some of the available rooms. Contact Lisa Stabler, Meeting & Special Events Coordinator at lstabler@cftexas.org with specific questions on rooms and availability.
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Do you provide on-site catering services?
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No. However, we will provide a list of approved caterers. The facility has a full-service commercial catering kitchen that can be used to accommodate food services from the approved caterers.
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What A/V services are available?
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Most meeting spaces are equipped with technology for visual presentations. The Community Room has microphones available, including lectern and wireless. Standard PC VGA input capabilities are available. Individuals with other media sources or MAC computing needs are responsible for bringing their own adapters and/or cables. Advanced A/V needs are not supported by our staff, and must be contracted through our approved A/V vendor.
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Is there a cost associated with using space at the Mabel Peters Caruth Center?
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No, there is no charge for approved nonprofits to use the space. However, if your event requires a set-up differing from the original room configuration, a $100 ($105.00 if paying by credit card) facilities services fee will be assessed. All catering arrangements, A/V and other service or rental costs associated with the meeting are the responsibility of the host organization. Additionally, use of the facility outside of normal business hours is subject to an hourly overtime fee.
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Do you provide any meeting services, such as coffee, drinks, snacks, dining ware (silverware, napkins, glasses, etc.) and/or office supplies or copies?
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We do not provide coffee, soda, bottled water, cups, condiments, dining ware (silverware, plates, napkins, glasses, etc.) These items must be provided by the host organization. We are glad to make our commercial icemaker available. We also do not provide any office supplies, such as pens, paper, post-its, and we do not provide any copy services. Flipchart easels are available for use at no additional charge. However, host organization must provide easel pads and markers.
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What is required for cleaning up after the meeting?
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The host organization is responsible for wiping down all tables used for their respective event in order to assist us in providing a clean and safe environment for our guests. We will provide Clorox Wipes for the organization’s use. If bulk trash accumulates, it must be removed from the room and placed in the dumpster located off of the loading dock.
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Who do I contact when I reach the venue and/or when my meeting or event is over?
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A designated representative from your organization must check in with our staff at the front desk upon arrival and also check out with our staff before leaving. Please allow sufficient time to walk the spaces with our staff before leaving the property. In the event of damage to the rooms or equipment, the host organization will be responsible for reimbursing us for the repair and/or cleaning required. We will provide notice of such issues within five (5) working days of the conclusion of the event. Companies contracted for any cleaning or repairs will be selected and managed by us and a bill will be sent directly to the organization following completion of services and should be paid promptly. Please review the attached Policy for Use of Meeting Room(s) for detailed information on meeting room use.
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Lisa Stabler
Meeting Coordinator
214-750-4131
lstabler@cftexas.org
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If you would like to host a meeting or event at CFT and you have a question, contact me.
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In Fiscal Year 2012, the Mabel Peters Caruth Center hosted 369 events, bringing over 15,500 people through its doors to attend strategic meetings, conferences, ceremonies, and luncheons.
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